Short sessions, set up once
Young children do better with short, regular lessons. In Squool each child is a student: choose ‘Other’ for the lesson length and enter 30 or 40 minutes, or use the 45-minute preset. Turn on ‘Repeat Weekly’, and a student who comes on Monday and Wednesday gets both days in one series, each with its own time.
Each student gets an emoji avatar, so a busy week reads quickly: 🦄 on Monday, 🚀 on Tuesday.
Parents pay – you keep the count
When a parent pays for the month or for a block of lessons, add it to the student's balance with ‘Add Funds’. Each lesson is then paid automatically as it happens, oldest first, and the student card shows how much is still prepaid. Paid in cash for one lesson? Mark that lesson as paid.
The top of the students screen shows which families owe you and how much. Save the parent's phone, WhatsApp or email in the student's contacts so you can reach them when the next payment is due.
Try it free for 14 days · No card required. Subscribe only once the app has proven it's worth it to you.
Download on the App Store
Temperatures, colds and cancellations
Little ones get poorly often, especially in their first year at nursery or school. When a parent lets you know, cancel the lesson: it isn't charged, and prepaid money stays on the balance for the next one. When a student just doesn't turn up, mark the lesson as missed and it's charged. Cancelled lessons appear in your statistics as lost income, so you see how much the winter bugs really cost.
Something to show parents
A student's statistics show the month as a calendar: which lessons took place, which were missed or cancelled, what was paid and what's due, compared with the previous month. It's a ready answer when a parent asks how the month went.
Squool also gives students achievements for coming regularly, and a 🔥 streak next to the avatar once they go a month without missing – a small thing to celebrate together, like a sticker.
Mini groups for school readiness
A school-readiness group of four before Reception can be one group lesson, where each student has their own price. Payments and missed lessons are tracked per student, and you can move or cancel the whole group at once.
Children's data stays with you
Names, timetables and payments are stored on your device and in your own iCloud. The developer can't see them, there's no account to create, and you can back everything up to a file. Your data syncs between iPhone, iPad and Mac, and Apple Watch shows which lesson is now and next.
Squool is for a tutor working alone: there's no parent portal, no online payments and no booking. The first 14 days are free, no card needed.
Questions and answers
What app can I use to track phonics or early reading sessions?
Squool keeps your weekly lessons, each student's prepaid balance and the parents' payments on iPhone, iPad, Mac and Apple Watch. You can try it free for 14 days, no card needed.
Can parents see the timetable or get notifications?
No. Squool has no parent portal; reminders before lessons go only to you.
How do I handle a poorly child who cancels a prepaid session?
Cancel the lesson in Squool: it isn't charged, and the money stays on the student's balance for the next lesson.
Can I schedule 30-minute sessions?
Yes. Choose ‘Other’ for the lesson length and enter 30 minutes.
Is the children's data shared with anyone?
No. It's stored on your device and in your own iCloud, and the developer can't see it.
Read also
Speech therapists
For independent speech and language therapists (SLTs): weekly sessions, prepaid blocks, parents' payments, missed vs cancelled on iPhone, iPad and Mac.
Missed & cancelled
How to write a fair 24-hour cancellation policy for private lessons, when to charge for a missed lesson, and how to track income lost to cancellations.
Tracking payments
A simple way for UK tutors to track payments: one balance per student, prepaid blocks and termly fees, who owes you and how much. Paper, Excel or an app.
Music teachers
Piano, guitar, violin and singing teachers: weekly lessons, termly or monthly fees from parents, ABRSM exam terms and missed lessons on iPhone, iPad and Mac.
Try it free for 14 days
No card required. Subscribe only once the app has proven it's worth it to you.
Download on the App Store