Rule one: each student has one currency
Agree on a currency with each student and keep their price, payments and balance in it. If a student pays US$40 per lesson, their balance is in U.S. dollars, period — converting every payment into Canadian dollars is how small rounding differences turn into arguments.
If a student ever switches currency, treat it as a fresh start: settle the old balance first, then continue in the new currency.
Rule two: totals in one main currency
To know your monthly income you need one number, so pick a main currency — for a tutor in Canada, almost always Canadian dollars. Convert each student's amounts at an exchange rate you decide on and write that rate down.
Use a fixed or monthly rate rather than the rate on the day of each payment. Your totals become an estimate, but a stable one, and you can always explain how they were calculated.
- Student's price and balance: in their currency
- Your monthly totals: in Canadian dollars (your main currency)
- Exchange rate: written down, changed on purpose, not daily
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How Squool handles it
Each student in Squool can have their own currency. Their price, balance, lessons and payments stay in that currency — a student paying in U.S. dollars has a U.S. dollar balance. Your weekly and monthly statistics are shown in one main currency that you choose in Settings.
When you pick a different currency for a student, Squool suggests an exchange rate to your main currency, and you can change it. The student's currency is locked after the first entry; a new rate applies to future lessons, and past amounts keep the rate they were saved with.
Supported currencies
Squool supports the Canadian dollar, U.S. dollar, euro, British pound, Mexican peso, Colombian peso, Swiss franc, Polish złoty, Czech koruna, Ukrainian hryvnia, Georgian lari and Kazakh tenge. The app itself is available in English and French, as well as Spanish, German, Polish, Ukrainian and Russian.
What it doesn't do
Squool doesn't take payments or convert money: it records what your students paid you, by any method — e-Transfer, PayPal, Wise or cash. It's also not a time-zone planner — lessons are shown in your own local time. For students in another province or country, agree on the time in their message and enter it in yours.
Squool runs on iPhone, iPad and Mac, syncs through your own iCloud and keeps your data on your device. 14 days free, no credit card required.
Questions and answers
How do I track tutoring income in Canadian and U.S. dollars?
Keep each student's balance in their own currency and convert to Canadian dollars only for your totals, at an exchange rate you write down.
Can different students pay in different currencies in Squool?
Yes. Each student can have their own currency, and statistics are shown in one main currency at an exchange rate you can edit.
Does Squool update exchange rates?
It suggests a rate when you set a student's currency, and you can always enter your own. A changed rate applies to future lessons.
Can Squool accept payments in U.S. dollars?
No. Squool records payments you've received; it doesn't process or convert money.
Can I change a student's currency later?
No. A student's currency is locked after the first entry, so balances stay exact. For a new currency, start a new student record.
Read also
Tutoring income
How a private tutor in Canada can see real monthly income: what's earned, what's still due, what's planned and what cancellations cost. A method and an app.
Tracking payments
A simple way for tutors in Canada to track payments: one balance per student, prepaid lessons, e-Transfers, who owes you. On paper, in a sheet or an app.
Online tutors
Tutor over Zoom, Google Meet or Teams? Track your schedule, students paying in CAD, USD or EUR, and monthly income on iPhone, iPad and Mac.
Language tutors
Schedule, student balances and payments for French, ESL, IELTS/CELPIP and Spanish tutors on iPhone, iPad and Mac. Groups, CAD and USD.
Try it free for 14 days
No card required. Subscribe only once the app has proven it's worth it to you.
Download on the App Store