Rule one: each student has one currency
Agree a currency with each student and keep their price, payments and balance in it. If a student pays €45 per lesson, their balance is in euros, full stop – converting every payment into pounds is how small rounding differences turn into awkward conversations.
If a student ever switches currency, treat it as a fresh start: settle the old balance first, then carry on in the new currency.
Rule two: totals in one main currency
To know your monthly income you need one number, so pick a main currency – for a UK tutor, almost always pounds. Convert each student's amounts at an exchange rate you decide on and write that rate down.
Use a fixed or monthly rate rather than the rate on the day of each payment. Your totals become an estimate, but a stable one, and you can always explain how they were calculated. The pounds that actually reach your bank account after conversion fees are what counts for your tax return.
- Student's price and balance: in their currency
- Your monthly totals: in pounds (your main currency)
- Exchange rate: written down, changed on purpose, not daily
Try it free for 14 days · No card required. Subscribe only once the app has proven it's worth it to you.
Download on the App Store
How Squool handles it
Each student in Squool can have their own currency. Their price, balance, lessons and payments stay in that currency – a student paying in euros has a euro balance. Your weekly and monthly statistics are shown in one main currency that you choose in Settings.
When you pick a different currency for a student, Squool suggests an exchange rate to your main currency, and you can change it. The student's currency is locked after the first entry; a new rate applies to future lessons, and past amounts keep the rate they were saved with.
Supported currencies
Squool supports the British pound, euro, US dollar, Canadian dollar, Swiss franc, Polish złoty, Czech koruna, Ukrainian hryvnia, Georgian lari, Kazakh tenge, Mexican peso and Colombian peso. The app itself is available in English, French, Spanish, German, Polish, Ukrainian and Russian.
What it doesn't do
Squool doesn't take payments or convert money: it records what your students paid you, by any method – bank transfer, PayPal, Wise or cash. It's also not a time-zone planner – lessons are shown in your own UK time. For international online lessons, agree the time in the student's message and enter it in yours.
Squool runs on iPhone, iPad and Mac, syncs through your own iCloud and keeps your data on your device. 14 days free, no card required.
Questions and answers
How do I track tutoring income in two currencies?
Keep each student's balance in their own currency and convert to pounds only for your totals, at an exchange rate you write down.
Can different students pay in different currencies in Squool?
Yes. Each student can have their own currency, and statistics are shown in one main currency at an exchange rate you can edit.
Does Squool update exchange rates?
It suggests a rate when you set a student's currency, and you can always enter your own. A changed rate applies to future lessons.
Can Squool accept payments in euros or dollars?
No. Squool records payments you've received; it doesn't process or convert money.
Can I change a student's currency later?
No. A student's currency is locked after the first entry, so balances stay exact. For a new currency, start a new student record.
Read also
Tutoring income
How a UK private tutor can see real monthly income: what's earned, what's still due, what's planned and what cancellations cost. A simple method and an app.
Tracking payments
A simple way for UK tutors to track payments: one balance per student, prepaid blocks and termly fees, who owes you and how much. Paper, Excel or an app.
Online tutors
Tutor over Zoom, Teams or Google Meet? Track your timetable, students abroad paying in GBP, EUR or USD, and monthly income on iPhone, iPad and Mac.
Language tutors
Timetable, student balances and payments for French, Spanish, German and EFL tutors on iPhone, iPad and Mac. GCSE prep, groups, other currencies.
Try it free for 14 days
No card required. Subscribe only once the app has proven it's worth it to you.
Download on the App Store